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How to Setup Google Drive labels for Connected Documents

Admins and users create and apply the thoropasssync classification label so documents can be used as connected evidence and optionally surfaced as Recommended Evidence using mapping codes.

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Written by Annie Gregory
Updated over 2 weeks ago

Available December 3rd to early adopters currently attaching evidence to audits. Coming soon to all Thoropass users.

⚠️ Currently, the "Recommended Evidence Feature" is in development but coming soon in the next couple weeks!

Use Google Workspace classification labels to make your Drive documents available as connected evidence in Thoropass. A Google Workspace admin must complete the one-time setup before anyone can label files for audit use. Share with your Google admin the "admin setup" portion of the document.

After setup, users can add labels (and optional mapping codes) to their documents so they appear in the Connected Documents tab and in Recommended Evidence during an audit.

Admin setup: Create the thoropasssync classification label

A Google Workspace admin must create the classification label used by Thoropass.

To create the label:

  1. Sign in at the Google Admin Console:
    ​https://admin.google.com/ac/dc/labels/

  2. Select New label.

  3. Set the label name to thoropasssync.
    ​(The name is case-insensitive.)

  4. Under Applications, enable the label for Drive and Docs.

  5. Under Fields, create a Text field.
    This field stores optional mapping codes.

  6. Leave Require users to enter a text value off.
    (The label does not need a mapping code unless users want to use Recommended Evidence.)

  7. Select Publish changes.

For more details on how classification labels work, see Google’s documentation:
​https://support.google.com/a/answer/13127870?hl=en

Highly recommended:
Use More actions → Permissions to restrict use of this label to your audit or compliance team.

Integration note

During Google Workspace integration, you must select the shared drive or folder that Thoropass will scan.
Only files inside that selected shared drive or folder can appear in Connected Documents.

User steps: Apply Google Drive labels to files

After an admin publishes the label, any authorized user can apply the thoropasssync label to a file.

To label a file:

  1. In Google Drive, right-click the file.

  2. Select File details (or View details).

  3. Under Labels, select thoropasssync.

  4. (Optional) Add a value to the text field if you are applying a mapping code.
    Mapping codes in Google Drive:

    • are case-insensitive,

    • support spaces and hyphens,

    • should be copied directly from Thoropass.

To label multiple files at once, select them and apply the label through the Details pane.

To use mapping codes with Connected Documents

Mapping codes help your documents appear automatically under Recommended Evidence in the correct evidence requests.

To get your audit’s mapping codes:

  1. Open your audit in Thoropass.

  2. Hover over Document Sync Integrations (top-right of the Evidence Requests tab).

  3. Select View Mapping Codes.

  4. Select the Google Drive tab.

  5. Use Copy Google Drive Mapping Codes to copy all codes in the correct format.

  6. Add these codes as values in the thoropasssync label’s text field on each file.

Mapping codes are optional—files labeled only with thoropasssync still appear in Connected Documents, but not in Recommended Evidence.

Integration note

Thoropass will only read files with the thoropasssync label if they are stored in the Google Drive shared drive selected during integration. Files outside that shared drive (including personal My Drive locations) are not scanned and will not appear in Connected Documents.

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